Work with files in Titan AI

Titan AI provides secure, policy-driven storage for sensitive documents used across Titan AI workflows such as vendor management and remediation, including compliance reports, security artifacts, and contractual materials. Stored files are shared across your organization, allowing team members to access, manage, and reuse documents as needed.

The total file storage limit is 20 GB per organization.

Upload documents

Upload documents to your Drive to store files for later reference or reuse in workflows. During the upload, you choose where to store the files and add basic details.

1. Go to Drive and select Upload documents. To store files in a folder, open the folder before uploading.
2. Select one or more files from your device. You can upload the following file types, up to 10 MB per file:
   • .pdf
   • .png
   • .jpg
   • .csv
3. By default, the file name matches the name of the file you selected. You can change it to a more descriptive name.
4. Optionally, add a description to clarify the file's purpose.
5. Select when the file expires.
6. Select Upload documents.

Once uploaded, each file is scanned for security issues and, if it passes validation, becomes available in the table in the Active files section.

Organize files with folders

Folders help you organize your documents, making related files easy to find. Use folders to structure content and control where you store files.

To create a folder, select Create folder and enter a name. To upload documents to a folder, double-click it in the table. Breadcrumbs at the top show where you are. For example, Default Vault / My Folder means you're inside "My Folder," which sits under the top-level Default Vault.

Manage existing files and folders

From the Active files section, you can find the different actions you can take on files and folders by selecting the Row actions (...) icon.

When working with a file, you can download, move, or copy it, or select Edit to change its name and description. Select Edit expiration to change when the file expires. When working with a folder, you can rename, move, or delete it.

Manage file versions

Your Drive maintains version history for uploaded files. When you upload a new version of an existing document, the previous version is retained.

From a file's options, you can:

• Upload a new version
• Revert to an earlier version if needed

Reverting restores the selected version as the current version.

Delete and restore files

Organization admins and file owners can delete files from the Drive when they're no longer needed. Deleted files remain recoverable for a limited time.

You can delete an individual file from the Actions menu, or delete all your files at once by going to Actions and selecting Delete all. Deleted files can be restored within 24 hours of deletion.

Note: Deleting a folder also deletes all its files.

All deleted files appear in the Deleted files section of the Drive. From there, you can restore a file by selecting Restore document from the file's menu, or permanently remove it by selecting Purge immediately.

Archived files

Files in your Drive can have an optional expiry date. When a file’s expiry date passes, it becomes Archived: it’s hidden from normal file listings, but it isn’t deleted. Archiving is only a visibility change; the file and its version history remain fully intact and recoverable.

Who can see archived files

Once a file is archived, only the file’s owner and organization admins can see it. Other users who could previously see the file will no longer find it in active listings.

Note: If a file was shared to another organizational unit (for example, because it’s linked to an observation), that organization keeps access to the file even after it’s archived. The file is still marked Archived, but visibility for that share is preserved.

Restoring an archived file

Archiving isn’t permanent. To bring a file back to Active, extend its expiry date, replace it, or clear it entirely. This takes effect immediately; the file becomes visible in active listings as soon as you save the change, with no waiting period.

Archived files vs. deleted files

Archived files are not the same as deleted files, and the two work independently:

• Archived files are hidden because their expiry date has passed, but remain fully recoverable by the owner or an org admin at any time.
• Deleted files are moved to trash and wait out a retention period before being permanently purged. Deleting a file is unrelated to its expiry date; expiry never deletes a file.

File security and malware scanning

Your Drive protects your data by scanning all uploaded files for malware before they're stored. This ensures unsafe or suspicious files are blocked from entering the system.

If a file passes the security check, it becomes available in the Drive. If a file can't be scanned safely or fails to scan, the upload is blocked, and you'll see a warning. These checks run automatically and record scan activity for auditing.